About the Service

AiMeet Portal — one place where visitors, exhibitors, organizers, and partners connect around your exhibition.

From pre-registration, paid tickets, mass mailing, payments, and surveys to on-site guidance and venue services. Everything works smoothly in a browser, and on smartphones too.

Features are organized for organizers, exhibitors, and visitors.Highlights include the AI Exhibition Secretary for organizers, and AI matching, AI smart search, and AI visit reports for visitors.

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Use the four role indexes to jump directly to the features you care about.

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Guide

Find features

Pick an item from each role index to jump to its description.Horizontal scroll is also available to browse the list.

For Organizers

For Organizers

Back to category top
  1. 1AI Exhibition Secretary
  2. 2Recommended Exhibit Operations (AI Matching)
  3. 3Visitor & Exhibitor Tracking and Operations
  4. 4Dashboard & Status Overview
  5. 5Event Publishing & Participation Guidance
  6. 6Website Embedding & QR Codes
  7. 7Form Builder & Application Forms
  8. 8Prospective Exhibitors & Exhibitor Briefings
  9. 9Document Distribution for Exhibitors
  10. 10Public Catalog & Embedding
  11. 11Venue Services & Partner Company Portal
  12. 12Fine-Grained Permission Management (RBAC)
  13. 13Exhibitor Submission Management
  14. 14Exhibitor Application Review & Bulk Operations
  15. 15Billing, Online Payment & Receipts
  16. 16Task & To-Do List Definition
  17. 17Messaging with Exhibitors
  18. 18Seminar & Program Listings
  19. 19On-Site Reception, Business Card Scanning & AiMeet AiManager
  20. 20OpenAPI & Data Integration
  21. 21Account Security (MFA)
  22. 22Mail Center, Invitations & Announcements
  23. 23Post-Event Follow-up, Surveys & Distribution Wizard

For Exhibitors

For Exhibitors

Back to category top
  1. 1Exhibitor Application & Information Registration
  2. 2Company Profile & Product Information
  3. 3Entry Badge Display & Printing
  4. 4Adding & Managing Booth Staff
  5. 5Invitation Emails & AI Invitation Cards
  6. 6Messages (Organizer & Visitors)
  7. 7Event Document Downloads
  8. 8Booth Program
  9. 9AI Exhibition Secretary
  10. 10Presentation Editing
  11. 11Seminar Registrant List
  12. 12Co-Exhibitor Application & Review
  13. 13Lead Generation (AI Matching & Pre-Event Touchpoints)
  14. 14Venue Service Orders & Online Payment
  15. 15To-Do List & Task Management

For Visitors

For Visitors

Back to category top
  1. 1AI Matching (Exhibit Recommendations Tailored to Your Interests)
  2. 2AI-Generated Visit Report
  3. 3AI Smart Search (Public Catalog)
  4. 4Public Catalog (Products, Exhibitors, Seminars)
  5. 5Presentation Material Viewing
  6. 6Booth Program Viewing
  7. 7Visitor Registration, Paid Tickets & Entry
  8. 8Entry Badge & QR Code
  9. 9Companion Registration
  10. 10Public Event Information & Participation Guidance
  11. 11Favorites & My Schedule
  12. 12Messaging Exhibitors & Requesting a Visit
  13. 13Seminars & Program
  14. 14Multilingual Display (Japanese, English, Chinese)
  15. 15Invitations & Announcements

For Partners

For Partner Companies

Back to category top
  1. 1Dashboard
  2. 2Service Catalog Creation
  3. 3Publish Requests & Handling Revisions
  4. 4Order Queue & Status Management
  5. 5Billing, Payment & Online Payment Status
  6. 6Quote PDF Registration
  7. 7Work Reports
  8. 8Staff Management
  9. 9Organizer-Distributed Documents
  10. 10Load-In Schedule & Logistics Info (Reference)

The same items also appear as chip navigation after each category so you can jump anytime while reading.

For Organizers

For Organizers

From planning through on-site operations to post-event follow-up, bring everyone together in one place.

Organizer · 01

AI Secretary

AI Exhibition Secretary

Analyzes preparation status and supports operational decisions with suggestions for priority tasks and announcement drafts.

  • See today's priority tasks and risks at a glance from the dashboard
  • Monitor the readiness of submissions, seminars, and exhibitors across the board
  • Makes it easier to turn suggested announcement drafts into concrete next actions
Typical use case: For organizers who want to sort out "what to prioritize right now" during preparation and reduce oversights.

Organizer · 02

Notable

Recommended Exhibit Operations (AI Matching)

Build a mechanism that suggests "exhibits worth seeing" to visitors by combining rules with AI semantic similarity.

  • Adjust how recommendations are surfaced to match your exhibition's theme
  • A hybrid approach that references keywords and rules alongside AI-driven semantic closeness
  • Presented to visitors only as a reference — the final decision to visit is always theirs
  • Helps spark exploration even at large venues
Typical use case: A feature for organizers who want to deliver a less confusing experience even to first-time visitors.

Organizer · 03

Operations hub

Visitor & Exhibitor Tracking and Operations

Summarizes reception and application status in a form that supports operational decisions.

  • Grasp visitor and exhibitor status at a glance in a single list
  • Quickly access the information you need for guidance and communication
  • Visibility that underpins smooth on-site operations
Typical use case: Designed for sharing status among staff to keep operations running smoothly.

Organizer · 04

Dashboard & Status Overview

Presents application and attendance status as lists and trend visuals, making it easier to use as material for operational decisions.

  • See key metrics gathered together at the event level
  • Easily track changes from the pre-event period through the day of the event
  • Makes it easy for staff to share and discuss the same numbers
Typical use case: For organizers who want to instantly check "how many applications so far" or "how does that compare to yesterday."

Organizer · 05

Event Publishing & Participation Guidance

Delivers event details and the path to participation to visitors in a clear, easy-to-follow way.

  • Publish the details you want to share, such as an overview and access information
  • Organize the application guidance and flow to reduce inquiries
  • Content updates are easy for organizers to make on their own
Typical use case: Lets people considering attending quickly confirm details and where to apply, right from their phone.

Organizer · 06

Website Embedding & QR Codes

Makes it easy to promote your event page from your own website or materials.

  • Embed the public page directly into your company website and similar destinations
  • Use QR codes on printed materials or venue signage to guide people to applications or information
  • Visibility scope and the registration period can be adjusted to match each event's settings
Typical use case: Useful when you want to seamlessly connect your marketing site with the dedicated exhibition funnel.

Organizer · 07

Form Builder & Application Forms

Build and publish visitor-facing application forms directly from the screen.

  • Build forms tailored to your event, including field order and required-field settings
  • Required fields are clearly marked at a glance
  • Forms can adapt their display based on input, matching conditional requirements
  • Easily prepare purpose-specific forms, such as for visitor registration or seminar applications
  • Update content on the operator side without writing any code
Typical use case: Well suited for moving away from paper- or email-only processes toward consolidating applications online.

Organizer · 08

Exhibitor recruitment

Prospective Exhibitors & Exhibitor Briefings

Organize everything from outreach to companies considering exhibiting through to holding briefing sessions, in a single flow.

  • Make it easy to reach out to exhibitor candidates by importing prospect lists and sending invitation emails
  • Set up briefing session schedules and content, and publish them as public guidance
  • Streamline the path from the exhibitor-recruitment stage all the way through to application
Typical use case: For organizers who want to run exhibitor acquisition through both email and information on the portal in one place.

Organizer · 09

Document Distribution for Exhibitors

Makes it easy to distribute and manage materials and documents for exhibitors on a per-event basis.

  • Distribute the documents exhibitors need, such as terms and manuals, all together
  • Exhibitors can download and confirm them easily, reducing inquiries
  • Updates and replacements are easy for organizers to manage
Typical use case: Designed for the early stages of exhibit preparation, to make clear "where to get the documents you need."

Organizer · 10

Public site

Public Catalog & Embedding

Deliver exhibitor, product, and seminar information as a public page for visitors. AI smart search also lets people search using natural language.

  • Publish product catalogs, exhibitor listings, and seminar information in an easily searchable form
  • AI smart search spans products, exhibitors, and seminars, making it easy to search using natural language
  • Works well with embedding on your own site or guidance via QR codes
  • Visibility scope and displayed content can be adjusted to match each event's operations
Typical use case: For organizers who want to communicate "what this exhibition is about" before the event and drive applications and exploration.

Organizer · 11

Partners

Venue Services & Partner Company Portal

Partner companies such as contractors, electricians, and logistics providers register their catalogs, letting exhibitors and guests apply, get quotes, and pay online. Organizers manage approvals and the order list.

  • In the partner company portal, handle catalog creation, publish requests, order queues, quote PDFs, and billing/payment
  • Organizers can register partner companies, approve catalogs, and manage an exhibitor/guest invitation order list, plus distribute documents
  • From the exhibitor portal, apply for venue services and complete online payment or quote approval
  • Toggle the feature on/off in event settings as needed (enabled by default)
Typical use case: Well suited for exhibitions involving venue operations and partner companies, where you want to organize orders, quotes, and billing without relying solely on email.

Organizer · 12

Fine-Grained Permission Management (RBAC)

Fine-tune which features each member of your operations team can access, based on their role.

  • Control screens and actions based on permission groups and roles
  • When run by multiple staff members, only the people who need certain information can see it
  • Operation logs and similar records support workflows aligned with internal rules and audits
Typical use case: For organizers who want to organize the visibility of information at exhibitions split across administrative, on-site, and outsourced staff.

Organizer · 13

Exhibitor Submission Management

Makes it easier to manage document and data submissions from exhibitors alongside their deadlines.

  • See submission status at a glance, organized by deadline and type
  • Communicate revision or resubmission requests tied clearly to the event
  • Organizers and exhibitors can move forward while viewing the same information
Typical use case: Even at the peak of exhibit preparation, "submissions that haven't arrived yet" remain visible, cutting down on reminder and confirmation work.

Organizer · 14

Exhibitor Application Review & Bulk Operations

Organizes exhibitor applications through an approve/return flow, and makes them easy to handle via lists and bulk actions.

  • Manage progress in line with your review steps and assigned reviewers
  • Beyond listing and search, bulk import and export via CSV
  • A notification flow tied to results makes it easy to keep exhibitors informed of their status
Typical use case: Even for exhibitions with many applications, this reduces oversights compared to paper or email alone, and helps you review fairly.

Organizer · 15

Payments

Billing, Online Payment & Receipts

Makes it easier to bring together exhibition fees, entry tickets, venue services, and more via billing management and online payment (Stripe Connect).

  • Check billing and payment status at a glance in a list
  • Handles online payment, fee treatment, and PDF receipts to match your event's operations
  • Easily extends to visitor-facing charges such as paid entry tickets or seminar fees
Typical use case: Designed for sharing "who has paid, and by when" with accounting and administrative staff, easing the burden of handling inquiries.

Organizer · 16

Task & To-Do List Definition

Define the work needed before your event as tasks, and make progress easy to share.

  • Organize "what needs to be done by when" on a per-event basis
  • Makes assignees and deadlines easy to keep in mind, and easy to share with your internal team
  • Reusable templates, such as for exhibit preparation or publishing tasks, are easy to apply again
Typical use case: Helps reduce oversights when multiple staff members are progressing preparation together.

Organizer · 17

Messaging with Exhibitors

Makes it easier for organizers and exhibitors to stay in touch on a per-event basis.

  • Communication related to the event, such as confirming documents or listing content
  • Communication suited to your operations, such as sharing files
  • Tracking unread messages helps reduce things being overlooked
Typical use case: A way to keep a history tied to the event, rather than relying on email alone.

Organizer · 18

Seminar & Program Listings

Organize session information to support applications and on-the-day operations.

  • Publish the program and timetable in a form that's easy for visitors to check
  • Link to exhibitors and configure presentation-material publishing to match your operations
  • Capacity and application rules can be operated differently for each event
  • Makes it easier to provide guidance in step with the day's proceedings
Typical use case: Makes the appeal of your program easier to convey and helps visitors plan their day.

Organizer · 19

On-site operations

On-Site Reception, Business Card Scanning & AiMeet AiManager

Seamlessly integrate on-the-day scanning with the on-site operations app "AiMeet AiManager," so it works as one with reception and visitor data on the portal side.

  • Connect AiMeet AiManager check-in and scanning with information on AiMeet Portal, reducing duplicate entry
  • Easily bring information captured via business card scanning into your reception and attendance-record flow
  • Makes it easy for your operations team to share reception status and congestion on the day
Typical use case: Designed for operations where you scan with AiManager at the venue while visualizing everything alongside application and registration data on the Portal side.

Organizer · 20

OpenAPI & Data Integration

Provides an OpenAPI, enabling data integration with other systems and your own custom use cases.

  • Handle visitor, event, and other data programmatically through the published OpenAPI
  • Makes it easier to consider integration with in-house core systems, CRMs, or your own custom dashboards
  • The scope of integration and authentication should be designed to match your own environment
Typical use case: Makes it easier to consult with a technical contact on requests like "we want to bring portal data into our internal systems" or "we want to cross-reference it with our existing customer database."

Organizer · 21

Security

Account Security (MFA)

Protects administrative accounts, and can enforce two-factor authentication at the organization level.

  • Strong two-factor options such as passkeys or authenticator apps (TOTP)
  • Require MFA at the organization level, with an email one-time code (weak mode) available as a fallback if needed
  • Permission groups, roles, and action records support operations aligned with your audit and internal rules
Typical use case: Makes it easier to consult with your information systems or compliance team when handling personal data and exhibitor information for your exhibition.

Organizer · 22

Distribution

Mail Center, Invitations & Announcements

From large-scale mass mailings to phased guidance, the Mail Center makes it easy to bring your distribution together.

  • Large-scale mass mailing, scheduling, and test sends via the Mail Center
  • Invitation letters, guidance emails, and exhibitor-facing announcements (contact info plus portal staff)
  • Announcements help make important communications harder to miss
  • Easily align the sender (From) and reply-to address with your event's contact settings
Typical use case: A way to manage communications on a per-event basis, rather than scattering them across separate tools.

Organizer · 23

Post-event follow-up

Post-Event Follow-up, Surveys & Distribution Wizard

Makes it easier to deliver post-event thank-yous and surveys using templates and a wizard.

  • Create surveys, analyze them, and view live results
  • Send guidance easily via Mail Center integration from the distribution wizard
  • AI writing assist and message templates reduce the operational workload
  • Adjust recipients easily to match your filtering conditions
Typical use case: Designed for running post-event follow-up without building everything from scratch each time.

For Exhibitors

For Exhibitors

Support from exhibit preparation, through connecting with visitors, to post-show follow-up.

Exhibitor · 01

Entry point

Exhibitor Application & Information Registration

Supports everything from application through submissions and listing-information exchanges.

  • The flow of information and submissions needed for exhibiting is organized for you
  • Easy confirmation and revision exchanges with the organizer
  • Easily deliver your company introduction and product information to visitors
Typical use case: Makes "what to complete by when" visible, so preparation moves forward more smoothly.

Exhibitor · 02

Company Profile & Product Information

Makes it easier to deliver your company introduction, booth appeal, and products/services to visitors.

  • Handles listing details such as logo, category, description, images, and video
  • Prepare descriptions and materials per product, organized easily with multiple categories and tags
  • Update in line with the review and publishing flow, matching your public-listing logo and listing rules
Typical use case: For exhibitors who want to build up their online presence so people take interest before ever reaching the booth.

Exhibitor · 03

Entry Badge Display & Printing

Check entry badges on screen for staff entering the booth on the day, ready for printing or presenting on a smartphone.

  • Preview and print your entry badge from My Page (following the template set by the organizer)
  • Print to paper via your browser, or present on screen at reception on the day
  • Manage multiple badges together, useful for entry and on-site guidance
Typical use case: For exhibitors who want each of their setup, sales, and administrative staff to be able to prepare their own entry badge, even when roles are split.

Exhibitor · 04

Adding & Managing Booth Staff

Register your exhibiting members and make it easy to organize invitations and permissions.

  • Add staff and send invitation emails (following your event's rules)
  • Sign in with a login ID and similar easy entry points for on-site members
  • Separate accounts per person, making it easier to split up messaging and submission responsibilities
  • Divide roles across your team for on-the-day operations and visitor response
Typical use case: For exhibiting teams who want to add more on-site staff or rotate coverage instead of relying on a single login.

Exhibitor · 05

Outreach

Invitation Emails & AI Invitation Cards

Send invitation emails and AI-generated invitation cards to prospects and existing customers, and easily track response status.

  • Bulk send, resend, and track delivery status based on a list (matching your event's operations)
  • AI generation of invitation cards makes it easy to create visually engaging invitations
  • Support around distribution, such as reducing duplication for people already registered
Typical use case: For sales and marketing staff who want to individually reach out to "people they want to attend" before the exhibition.

Exhibitor · 06

Messages (Organizer & Visitors)

Handle both exchanges with the organizer and inquiries from visitors together, on a per-event basis.

  • Messages with the organizer: confirming submissions and listing content, sharing files, tracking unread messages, and more
  • Messages with visitors: inquiries from the catalog or exhibit introductions, coordinating preferred visit times, and more
  • Checking announcements from the organizer/event helps you avoid missing changes or important notices
Typical use case: Keeps a history of event-related conversations, separate from your regular internal email.

Exhibitor · 07

Event Document Downloads

Check and retrieve materials and manuals distributed by the organizer, directly from the exhibitor portal.

  • Check the documents you need, such as terms and submission guidance, all in one place
  • Download and share internally, reducing oversights in preparation
  • Updated materials remain easy to track, tied to the event
Typical use case: For exhibitors who want to move forward with preparation without searching "which email had that attachment."

Exhibitor · 08

Booth Program

Register and publish visitor-facing programs such as booth demos and mini-sessions.

  • Publish booth highlights and time slots in a form visitors can check ahead of time
  • Also gives visitors who want to avoid crowds a hint for planning their day
  • Adjust publish timing to match the organizer's rules
Typical use case: For exhibitors who want to build interest before the event by letting visitors know "what's happening when" at your booth.

Exhibitor · 09

AI Secretary

AI Exhibition Secretary

Analyzes priority tasks, risks, and how complete your company and product information are, making it easier to organize what to do next.

  • Check today's priority tasks and points to watch from the dashboard
  • Monitors the readiness of your company profile and product information in addition to submissions
  • Suggested actions and organized risks help align understanding across your team
Typical use case: For teams exhibiting for the first time or with many preparation items, who want to move forward without hesitating over where to start.

Exhibitor · 10

Presentation Editing

Makes it easier for exhibitors to update seminar information related to their own company.

  • Update session content related to your booth or products, within the scope of your permissions
  • Public-facing information for visitors stays connected with organizer-side management
  • Update presentation materials and overviews in step with your event's operations
Typical use case: For exhibitors who want to use their own seminar as a channel for attracting visitors to their booth.

Exhibitor · 11

Seminar Registrant List

Track registration status for your own seminars in a list, useful for on-the-day operations and follow-up.

  • Check registrant status as a guide for capacity and venue preparation
  • Export the list when needed, useful for internal sharing
  • Registration data is handled according to the organizer's rules
Typical use case: For teams using seminar slots as a business-meeting opportunity, who want to gauge expected attendance in advance.

Exhibitor · 12

Co-Exhibitor Application & Review

Supports the flow from applying for co-exhibiting through to confirmation by the organizer.

  • Handle co-exhibiting applications and details in line with your event's rules
  • Easily track exchanges with the organizer and confirm results on the portal
Typical use case: Even when multiple companies share a single booth, this makes it easier to keep roles clearly divided.

Exhibitor · 13

Leads

Lead Generation (AI Matching & Pre-Event Touchpoints)

Get closer to leads even before your exhibition starts, through interest-based exhibit recommendations (AI matching) for visitors. Also connects with records from the day of the event onward.

  • Works with the visitor-facing recommended-exhibit mechanism, making it easier to create touchpoints with visitors likely to be interested in you
  • Connect to messaging and visit-request exchanges before the event, letting you seize opportunities for discussions earlier
  • Also helps with organizing notes from on-the-day visits and discussions, and prioritizing who to follow up with
Typical use case: For exhibitors who want to warm up leads before the exhibition, not just "after they visit the booth on the day." Actual visits and business discussions always proceed according to the other party's intent and the event's rules.

Exhibitor · 14

Venue services

Venue Service Orders & Online Payment

Apply for and pay for venue-related services provided by partner companies — such as electrical work, load-in, and rentals — directly from the exhibitor portal.

  • Check details, pricing, and application deadlines from the list of published services, then fill out the form to apply
  • After applying, check status and quote PDFs, and revise content if returned
  • Track payment-related items, including online payment and receipt confirmation, on the portal
Typical use case: For exhibitors who want to arrange booth-setup essentials like power and load-in around the venue, all online.

Exhibitor · 15

To-Do List & Task Management

Organize your exhibit-preparation to-dos in a checklist format, so deadlines and assignees don't get lost.

  • List requests from the organizer and internal preparation together as tasks
  • Makes deadlines and completion status easy to keep in mind, useful when multiple members are preparing together
  • Easily reuse templates and recurring-task patterns
Typical use case: For teams who want to quietly move exhibit preparation forward, cutting down on last-minute "is that submitted yet?" or "who's checking this?" moments.

For Visitors

For Visitors

From pre-registration to exploring the venue and discovering the exhibits that matter to you — all comfortably from your smartphone.

Visitor · 01

Signature feature

AI Matching (Exhibit Recommendations Tailored to Your Interests)

Suggests exhibits and sessions close to your interests and goals as a reference, combining rules with AI semantic similarity.

  • Delivers candidate highlights based on your registration details, interests, and goals
  • A hybrid approach referencing keywords and rules alongside AI-driven semantic closeness
  • Whether to visit is always your own choice
  • A helpful hint for getting started even at a large venue
Typical use case: Even at your first exhibition, this makes it easier to get a sense of "where to head next."

Visitor · 02

Signature feature

AI-Generated Visit Report

Compiles activities such as booth visits, favorites, and seminar attendance, viewable and exportable in a trip-report format.

  • Turns your on-site activity into a written summary of your visit purpose, flow, and overall impressions (where available)
  • Supports content useful for internal reporting, such as notes on each exhibit and suggested next actions
  • Download as HTML or Excel, or turn into a PDF via browser printing (matching your event's settings)
Typical use case: For visitors who want to quickly organize "who to tell what" after the exhibition and use it for internal reporting and follow-up.

Visitor · 04

Public catalog

Public Catalog (Products, Exhibitors, Seminars)

Check exhibition content in a format that's easy to search and browse before you even arrive.

  • Search across products, exhibitors, and seminar information
  • Combine with AI smart search to easily find exhibits you're interested in
  • Plan ahead from your smartphone, even before reaching the venue
Typical use case: For visitors who want to decide "where to go" in advance and make the most of their limited time.

Visitor · 05

Presentation Material Viewing

View and download seminar presentation materials, depending on the publishing settings.

  • Check materials before and after attending to deepen your understanding
  • Also useful as material for internal reporting or sharing
  • Visibility follows the settings configured by the event or organizer
Typical use case: For visitors who want to revisit content they missed during a seminar.

Visitor · 06

Booth Program Viewing

Check demos and mini-events held at each booth, both in advance and on the day.

  • See booth highlights and time slots gathered in a single list
  • Combine with favorites and your schedule to plan your route around the venue
  • A helpful reference for choosing less-crowded time slots and planning your day
Typical use case: For visitors at large venues who want to decide "which booth to visit right now."

Visitor · 07

Visitor Registration, Paid Tickets & Entry

Smooths the path from pre-registration through paid entry-ticket payment to on-the-day reception.

  • Register in advance so wait times on the day are minimized
  • For events with paid entry tickets, envision online payment and receipt confirmation as well
  • Business card scanning can help fill in details for you (matching your event's settings)
  • The information you provide is handled only to the extent needed for guidance and reception
Typical use case: Complete reception at the venue without confusion, so you can focus on the exhibits and seminars.

Visitor · 08

Entry Badge & QR Code

Check your entry badge and QR code from My Page, ready for on-the-day reception or presenting at the venue.

  • Present it on your smartphone screen, or print/save as a PDF
  • Can be operated to match the display and rules needed for each event
Typical use case: It's reassuring to check on your smartphone before heading out, so nothing gets lost on the day.

Visitor · 09

Companion Registration

Register companions other than yourself ahead of time, to smooth reception and entry on the day.

  • Register companions individually, along with headcount (matching your event's operations)
  • Makes entry and ticket confirmation easier to handle together
Typical use case: Makes reception less time-consuming, even when attending with family or colleagues.

Visitor · 10

Public Event Information & Participation Guidance

Check event details and where to apply at any time.

  • Information needed to decide on attendance, such as date, time, and access
  • Easy to view from a smartphone
Typical use case: Get quick access to the information you need, from before your visit through the day of the event.

Visitor · 11

Favorites & My Schedule

Organize the exhibits and times you want to see, making it easier to move around the venue.

  • Mark exhibits or sessions you're interested in
  • Combine with the booth program and public catalog to plan your movements on the day
  • Build your day around your own schedule
Typical use case: Makes it less likely you'll miss highlights within your limited time.

Visitor · 12

Messaging Exhibitors & Requesting a Visit

Makes it easy to contact exhibits you're interested in and share your preferred visit time.

  • Exchange messages with exhibitors (matching your event's settings)
  • Go from an inquiry about a product or exhibit all the way to coordinating a preferred visit time
  • Share your preferred time slots and use them to plan your day
  • A record you can use to move toward a business discussion or requesting materials
Typical use case: Makes it easier to arrange an appointment in advance, not just meet by chance at the venue.

Visitor · 13

Seminars & Program

See session information in a list, making it easier to plan your attendance, including paid seminars.

  • Easily check the timetable and content
  • Capacity and application rules — first-come, lottery, or paid seminars — differ by event
  • Viewing presentation materials also supports learning before and after attending
  • Makes the flow of participation on the day easier to picture
Typical use case: Choose the sessions you want to see and plan your day around them.

Visitor · 14

Global

Multilingual Display (Japanese, English, Chinese)

Switch the display language to aim for a more readable experience for international visitors.

  • Display in Japanese, English, and Simplified Chinese, matching the scope offered by each event
  • A concept for improving usability by aligning with your event's content and terminology
Typical use case: Makes it easier to provide a less confusing path even for international exhibitions or events with many overseas guests.

Visitor · 15

Invitations & Announcements

Receive guidance from organizers and exhibitors in a way that's hard to miss.

  • Invitation emails and announcements
  • Easily confirm important communications related to the event
Typical use case: A place to check invitation emails and announcements together on the portal.

For Partners

For Partner Companies

From registering your venue-service catalog to handling exhibitor orders, quotes, and billing — all online.

Partner · 01

Home

Dashboard

See order volume and items requiring attention at a glance, per partner company.

  • Easily check summaries of published catalogs and order status
  • A pathway to announcements and distributed materials from the organizer
  • Quickly navigate to each menu (catalog, order queue, staff, and more)
Typical use case: For partner companies handling multiple services who want to organize their daily response priorities.

Partner · 02

Catalog

Service Catalog Creation

Register venue services for exhibitors, with multilingual content, tiered pricing, and photos.

  • Set your pricing approach per service, whether flat-rate or tiered pricing
  • Choose a form from multilingual descriptions and templates, and add help text and reference photos
  • Configure operational rules per catalog, such as application deadlines, capacity, and whether a quote is required
Typical use case: For partner companies with different service offerings — such as electrical work, load-in, or cleaning — who want to communicate clearly to exhibitors.

Partner · 03

Publish Requests & Handling Revisions

Submit a completed catalog to the organizer for publish approval, making it available for exhibitors to order once approved.

  • Manage the catalog lifecycle from draft through submission for publishing
  • Easily revise and resubmit if the organizer returns it with feedback
  • Handles urgent withdrawal or revisions after publishing, following your operational rules
Typical use case: For exhibitions requiring compliance or quality checks, where you want organizer review to happen before it reaches exhibitors.

Partner · 04

Order handling

Order Queue & Status Management

Review orders from exhibitors and invited guests in a list, and update response status.

  • Search exhibitor/guest orders and filter by status
  • Update status to match progress: received, quoting, in progress, completed
  • CSV export is useful for internal sharing and creating reports
Typical use case: For partner companies who want assigned staff to handle every order in order without missing any, even during busy periods.

Partner · 05

Billing, Payment & Online Payment Status

Makes it easier for partner companies to track billing, payment, and online payment status per order.

  • Manage billed/unbilled and paid/unpaid status per order
  • Cases with online payment stay aligned with the organizer's status too
  • Share information easily with internal accounting, matching your event's billing flow
Typical use case: For partner companies who want to track exhibitor billing timing and payment confirmation together with order data.

Partner · 06

Quote PDF Registration

For services requiring a quote, register a PDF quote and share it with exhibitors and the organizer.

  • Upload a quote PDF tied to the order
  • Links to the flow where exhibitors confirm and approve — or return — the quote on the portal
  • The organizer can view the same quote too, keeping three-way communication organized
Typical use case: For services where pricing varies with on-site conditions and you want to run formal quoting online.

Partner · 07

Work Reports

Record completion reports and photos after work is finished, tied to the order.

  • Record work details, comments, and photo attachments as needed
  • Easy for exhibitors and organizers to check afterward, and doubles as a record in case of issues
  • Whether a work report is required can be configured per catalog entry
Typical use case: For partner companies who want to keep a record of completed on-site work, such as load-in, setup, and tear-down.

Partner · 08

Staff Management

Administrators can add and manage the staff accounts that log in to the partner company portal.

  • Permission levels for roles such as administrator or general staff
  • Assign responsible orders and operations like password resets
  • Choose which event to sign in to when the same email is registered across multiple events
Typical use case: For partner companies who want to split accounts between on-site and administrative staff and handle orders as a team.

Partner · 09

Organizer-Distributed Documents

Check and download manuals, application forms, terms, video links, and more distributed by the organizer.

  • Check documents distributed per event, all in one place
  • Guidance suited to the format, whether PDF, external links, or YouTube videos
  • Updated materials remain easy to track on the portal
Typical use case: For partner companies who want to obtain the operational rules and formats that differ from one exhibition to the next without confusion.

Partner · 10

Load-In Schedule & Logistics Info (Reference)

Partner companies can reference load-in schedules, vehicles, and crew information registered by the organizer.

  • Reference information needed for on-site coordination, such as load-in times and vehicle assignments
  • Partner companies view organizer-registered data rather than editing it themselves
  • Combine with order handling to plan your logistics on the day
Typical use case: For partner companies at venues with load-in time windows or vehicle restrictions, who want to check the schedule in advance.

The Overall Flow of Use

An overview from preparation through the event day and follow-up (order may vary by event)

  1. 1

    The organizer prepares the event

    Sets up everything needed to hold the event, including publishing information, accepting applications and payments, guiding prospective exhibitors and briefing sessions, registering partner companies and approving catalogs, and preparing the Mail Center.

  2. 2

    Exhibitors and partner companies prepare

    Exhibitors put together their exhibit content, submissions, and invitation-based outreach, while partner companies create their venue-service catalog and submit it for publishing.

  3. 3

    Visitors register

    Visitors complete the steps for attending, such as pre-registration, paid tickets, and checking the public catalog and program.

  4. 4

    Applications, the event day, and follow-up

    Venue-service orders and payment, on-the-day reception, exhibits, and seminar attendance. Afterward, organizers follow up with surveys, mass mailing, and analysis.

Care for Personal Information & Usage

Information entrusted to us is handled within the scope of its intended purpose, such as event operations, guidance, and responding to inquiries. For details on providing personal information and how AI matching and similar features are used, please review the Terms of Use, the Privacy Policy for this service, the "About AI & Recommendation Features" page, and the Cookie Policy.

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Contact Us & Next Steps

For checking upcoming or ongoing events, or consulting about adoption, please reach out via our contact form or by email.

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Email: AiMeet事務局 <info@aimeet.jp>