An exhibition & event management platform powered by AiMeet

Run your exhibitions,
smarter than ever.

From visitor registration and paid tickets to Mail Center, payments, surveys, and on-site check-in.
One system covers everything from preparation through post-event follow-up.

0+ attendeesMaximum scale supported
0+ attendeesScalable from as few as
0 phasesphases of operations covered
For Organizers Go to Visitor My Page

An easy-to-understand introduction to AiMeet Portal's features

To join an exhibition, please apply using the URL provided by the organizer.

AiMeet Ecosystem

Three products working together
to power your exhibition DX

AiMeet Portal for exhibition management, AiMeet AiManager for on-site operations, and AiMeet AI Insight for data analytics work seamlessly together, supporting you end-to-end from preparation through post-event follow-up.

Preparation through follow-up

AiMeet Portal

Centrally manage planning, applications, screening, payments, mass mailing, and statistics online

  • Visitor, exhibitor, and seminar management
  • Mail Center, surveys, and AI assist
  • Stripe payments and PDF receipts
  • Approval list and review workflows
  • AI Secretary and Insight SSO
Exhibition day

AiMeet AiManager

Complete on-site check-in and lead capture from a smartphone

  • QR scan visitor check-in
  • Check-in at seminar venues
  • Instant lead capture via scanning
  • Lead registration by business card scan
  • Real-time sync with AiMeet Portal
Data analytics & visualization

AiMeet AI Insight

AI-driven analysis of visitor trends and deal outcomes to guide your next action

  • Visitor heatmap analytics
  • Seminar attendance rate & effectiveness measurement
  • AI-driven automatic lead prioritization
  • Survey and report integration
  • One-click launch via Portal SSO

Seamless Integration Flow

Before

AiMeet Portal

  • Create events and publish forms
  • Visitor registration & paid tickets
  • Mail Center & payment setup

On the day

AiMeet AiManager

  • QR scan check-in
  • Seminar reception & attendance management
  • Capture lead info from booth visits

After

AiMeet AI Insight

  • AI analysis of visitor trends
  • Integration with Portal surveys/mailings
  • One-click launch via SSO, no re-login

Data is synced in real time across all three products, eliminating duplicate entry and data silos.

For Organizers

One system covers the entire
exhibition management lifecycle

Supports every phase of operations, from preparation to post-event follow-up

Step 01

Preparation

  • Create events, publish settings, and toggle features on/off
  • Build custom forms (with JSON profile support)
  • Set up exhibitor recruitment, review rules, and venue services
  • Guide prospective exhibitors and information sessions
  • Set up payments, ticket types, and badge design
AI Insight — Powered by AiMeet

Turn exhibition results
into visible data

SSO launch from Portal and integrated data let you understand visitor trends, seminar performance, and survey/mailing results, so you can act on them.

Heatmap Analytics

Venue Visitor
Heatmap

Visualize visitor flow, dwell time, and congestion zones in real time. Use it to improve on-site guidance and optimize booth placement for your next exhibition.

Real-time updatesFlow analysisDwell time by zonePDF export

Visitor AI Analysis

AI automatically classifies visitor attributes and behavior trends, helping you prioritize the leads most likely to convert.

Seminar Attendance Analysis

Visualize attendance rate, drop-off points, and satisfaction scores by session to help you improve your content.

Survey Integration

Combine it with Portal's survey creation and live results to turn response trends into analysis reports.

Portal SSO Launch

Launch Insight in a new tab from the admin screen without re-logging in, so you can move from Mail Center distribution straight into analysis.

From exhibition day to post-event follow-up

On the day

Exhibition Day

  • Real-time congestion tracking via heatmap
  • QR scan visitor reception
  • Monitor seminar attendance status

Next day+

The Day After

  • Mass mailing of thank-you notes and info via Mail Center
  • Survey distribution wizard
  • Start deal follow-up with AiMeet

One week later

One Week Later

  • Leverage survey analysis and live results
  • Prioritize leads with visitor AI analysis
  • Plan improvements for the next event

All Features

90+ features covering every
aspect of exhibition management

Feature sets optimized for four dedicated portals

Operations & Management

Dashboard

KPI stats, trend charts, and 30-second auto-refresh

Auto-refreshCharts
NEW

Event Management

Publish control, feature on/off, and contact settings (Mail From)

Publish controlFeature settings

Account Management

RBAC permission groups, role management, and operation logs

RBACOperation logs
NEW

Approval List

Cross-cutting view of exhibitors, submissions, products, and other pending reviews

Unified queue

Forms & Registration

NEW

Form Management

No-code builder, JSON profile import/export, and required-field badges

No-codeJSON
NEW

Visitor Management

Listing, CSV export, referral sources, and AiMeet sync filters

CSVReferral sources

On-Site Reception

Visitor search, check-in, and AiManager integration

Check-inQR

Exhibitors & Products

NEW

Exhibitor Management

Review workflow, CSV, login-reissue jobs, and AI generation count reset

ReviewReissue

Product Management

Multiple categories, tags, public-listing logos, and review

CategoriesPublic listing

Document Distribution

Distribute and manage downloads of resource packs for exhibitors

Document distributionExhibitors

Task Management

Task assignment, templates, and progress tracking

Task assignment

Badge Management

Staff badge review, QR codes, and bulk printing

QR codeBulk management

Payments

NEW

Payment Features

Stripe Connect, payment setup, dashboard, PDF receipts, and fee consent

StripeReceipts
NEW

Ticket Types

Paid entry tickets, capacity, and discount codes

Paid entry

Exhibitor Recruitment

Prospective Exhibitors

Import prospect lists via CSV, invitation emails, and status tracking

CSVInvitations

Exhibitor Briefings

Briefing sessions, public briefing pages, and confirmation email jobs

BriefingSessions

Seminars

NEW

Seminar Management

Lottery draws, presentation materials, exhibitor linking, and lead publish scheduling

Lead publishingMaterials
NEW

AI Banner Generation

AI-generated seminar banners with usage limits and fallback

AIBanners

Communications

NEW

Mail Center

Large-scale mass mailing, wizard, scheduling, and test sends

Mail CenterScheduling
NEW

Post-Event Follow-up

Surveys, analysis, live results, and a distribution wizard

SurveysAI assist

Announcement Management

Targeted distribution and emails to exhibitor staff

Targeted delivery

Email Templates

Edit copy, use variables, and manage JSON profiles

TemplatesVariables

Chat

Per-exhibitor chat, file attachments, and unread tracking

File attachmentsUnread badges

Badge Templates

HTML customization and embedded QR codes

HTMLQR embed

Security & Integration

NEW

Two-Factor Authentication (MFA)

Passkey/TOTP, organization-wide enforcement, and email OTP (weak mode)

PasskeyForce on/off

AiMeet Integration

Visitor and exhibitor API sync, plus admin SSO

Exhibitor syncSSO
NEW

AI Insight SSO

Launch Insight in a new tab without re-logging in

InsightSSO

Monitoring Dashboard

API latency, error rate, and email delivery status

Real-time

Venue & Partners

Partner Company Management

Partner registration, portal staff, and CSV

PartnersStaff
NEW

Catalog Approval

Publish requests, multilingual definitions, and tiered pricing

MultilingualPricing
NEW

Venue Service Orders

Exhibitor/guest invitations, online payment, and billing

Guest invitationsPayments

Partner Document Distribution

Distribute manuals, terms, and video links

Document distributionPartners

Public Site

Public Catalog

Product, exhibitor, and seminar listings with AI search and iframe embed

AI searchEmbeddable

AI & Guidance

AI Exhibition Secretary

Analyzes preparation status and suggests priority tasks and announcement drafts

AI secretaryDashboard

AI Matching Settings

Keyword and hybrid scoring configuration

MatchingEmbedding

Onboarding

Guided tours and checklists

Guided tour

Changelog

Version history displayed on a timeline

Version history
Organizer Portal37
Exhibitor Portal21
Visitor Portal18
Partner Portal13

Why AiMeet Portal

Benefits of Adoption

Dramatically reduce the cost and effort of running exhibitions

Eliminate paper & email processes

Cut Workload Dramatically

Digitize application intake, document review, and screening notifications end to end. Eliminate manual errors and oversights, minimizing the burden on your operations staff.

From 50 to over 100,000 attendees

Scales to Any Size

From a small independently-run study session to an international exhibition with tens of thousands of attendees, run everything on the same platform. No need to switch systems as you scale.

Enforced MFA & tenant isolation

Secure Data Management

Data is fully isolated per event. Enforced passkey/TOTP (with email OTP as a fallback when needed), plus access control and audit logs, let you confidently handle personal data at your exhibitions.

Portals

Dedicated Portals for Every Role

Screens optimized for visitors, exhibitors, partner companies, and administrators alike

Visitor Portal

Visitors

Pre-registration, paid tickets, seminar registration, and My Page management

  • AI smart search of the public catalog
  • Online payment for paid entry/seminars
  • View and print QR-coded entry badges
  • Seminar registration and viewing presentation PDFs
  • Contact exhibitors and request visits
Login

Exhibitor Portal

Exhibitors

Submissions, products, payments, invitation outreach, and visitor lead checks

  • Check priority exhibition-prep tasks with the AI Exhibition Secretary
  • AI-generated invitation cards & bulk CSV invitations
  • Venue service orders & online payment
  • View seminar leads based on publish scheduling
  • Booth program, AI banners, and presentation editing
Login

Partner Portal

Partner Companies

Register venue services, handle exhibitor/guest orders, and submit quotes

  • Create multilingual catalogs with tiered pricing
  • Exhibitor/guest order queue & payment status
  • Register quote PDFs and work reports
  • Staff management and order assignment
  • Reference organizer-distributed documents and load-in schedules
Login

Admin Portal

Administrators

Events, Mail Center, payments, review, and statistical reports

  • Mail Center, surveys, and distribution wizard
  • Stripe Connect payments & approval list
  • Enforced MFA (passkey/email OTP)
  • AI secretary, Insight SSO, and public catalog
  • Venue services, guest invitations, and RBAC
Login
For organizers considering an exhibition

Feel free to talk to us
about adopting AiMeet Portal

From small study sessions to large international exhibitions, we'll propose the best fit for your event.

Contact UsSee the Admin Demo

Contact us by email: AiMeet事務局 <info@aimeet.jp>